WLC Volunteer Job Descriptions & Application
The 2013 World Leadership Congress will take place from July 20-27 at Loyola University in Chicago, IL and we are currently accepting volunteer applications. First, review the corresponding job descriptions below for more information and then apply by clicking the link below. Please note: this is the only application on the site that applies to volunteering at the WLC.
Volunteers are responsible for their own transportation to/from Chicago. HOBY will take care of lodging, meals, transportation and all other costs (except for personal spending money) for the majority of volunteer positions during the event.
Access the volunteer application
Jump to Program Team Descriptions
Jump to Operations Team Descriptions
Jump to Ambassador Team Descriptions
Jump to Marketing and Publicity Team Descriptions
Jump to Ambassador Safety Team Descriptions
Jump to Post WLC Tour Descriptions
Application Deadlines/Appointments:
- Vice Chairs - October 1, 2012 - TBA on or before October 15, 2012
- Section Leaders - October 15, 2012 - TBA on or before November 1, 2012
- Directors - November 15, 2012 - TBA on or before December 1, 2012
- Facilitators/ASAs/Managers /All Other Positions - December 15, 2012 - TBA on or before January 15, 2013
- Day Volunteers - On-going - TBA on rolling basis
Leadership Team
WLC Chair: Coordinates and oversees the WLC volunteer team and planning process. Requires past WLC experience, must be over 25 years of age. The WLC Chair requires an extensive amount of advance planning work and some post-event work. Anticipated WLC arrival date: Tuesday, July 16, 2013. Position Filled.
Assistant to the WLC Chair: Assists chair in coordinating and overseeing the WLC volunteer team and planning process. Requires past HOBY volunteer experience, must be over 18 years of age. This position requires a moderate amount of advance work. Anticipated WLC arrival date: Tuesday, July 16, 2013. Position Filled.
Program Team
Vice Chair, Program: Coordinates the program team; develops and executes the WLC program. Requires past WLC volunteer experience, must be over 25 years of age. Vice Chair positions require a significant amount of advance work and a limited amount of post-event work. Anticipated WLC arrival date: Tuesday, July 16, 2013.
Choir Director: Coordinates the ambassador choir, conducts daily choir practice and directs the choir. The position requires a limited amount of advance work and familiarity with HOBY programs. Must be over 21 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013.
Program Manager: Assists in program development, speaker and panelist contact, activity coordination, etc. Provides support to the Vice Chair, Program. This position requires a moderate amount of advance work. Must have HOBY volunteer experience and be over 18 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013.
L4S Manager: Develops and coordinates the Leadership4Service activities during the WLC. Provides support to the Vice Chair, Program. This position requires a moderate amount of advance work. Must have HOBY volunteer experience and be over 18 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013.
Day Volunteer, Program Coordinator: Assists the VC, Program with the arrival and coordination of panelists and speakers and the execution of program activities. HOBY volunteer experience preferred, must be over 18 years of age. Multiple volunteers may be named for this position depending on need. On-site days can be selected by volunteer based on personal availability.
Day Volunteer, College Fair Coordinator: Assists the VC, Program in developing and executing the college fair. Coordinates the communications and requirements of all participating schools. This position requires a moderate amount of advance work and can be done as a day volunteer, or in concert with another volunteer position if appropriate. HOBY volunteer experience preferred, must be over 18 years of age.
Operations Team
Vice Chair, Operations: Coordinates the operations team; executes and implements the logistical policies and procedures for the event. Requires past WLC experience, must be over 25 years of age. Vice Chair positions require a significant amount of advance work and a limited amount of post-event work. Anticipated WLC arrival date: Tuesday, July 16, 2013.
Senior Operations Assistant: Provides direct support to and assists the Vice Chair of Operations. Position requires a limited amount of advance work. Must have HOBY volunteer experience, have excellent customer service skills and be over 25 years of age. Anticipated WLC arrival date: Wednesday, July 17, 2013.
Operations Assistant: Provides direct support to and assists the Vice Chair of Operations. Position requires a limited amount of advance work. Must have HOBY volunteer experience, have excellent customer service skills and be over 18 years of age. Anticipated WLC arrival date: Wednesday, July 17, 2013.
Director of Housing and Facilities: Coordinates with representatives from the University and off-site locations on all facility related requirements, assignments, circumstances and issues. Coordinates all housing assignments for ambassadors, volunteers, and guests. The position requires a moderate amount of advance work. Must have previous HOBY volunteer experience and be over 21 years of age. Anticipated WLC arrival date: Wednesday, July 17, 2013.
Director of Transportation: Coordinates all volunteer and ambassador transportation (buses, metro train, rental cars, etc...), including arrivals, departures and onsite requirements. The position requires a moderate amount of advance work. Must have previous HOBY volunteer experience and be over 25 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013.
Procurement Director: Coordinates the purchase/rental/donation/delivery of items and supplies before and during the WLC. Works with all teams to identify and secure all supplies in advance of the event including securing competitive bids and negotiating pricing. Works directly with the Gift-in-Kind coordinator. Requires a moderate amount of advance work. Must have HOBY volunteer experience and be over 21 years of age. This is primarily an off-site position but may require limited on-site work prior to the WLC.
Director of Team Alumni: Coordinates Team Alumni to assist with the logistics of the WLC. Requires a limited amount of advance work. Must have HOBY volunteer experience and be over 21 years of age. Anticipated WLC arrival date: Wednesday, July 17, 2013.
Food and Beverage Manager: Plans for all meals and snacks throughout the WLC for volunteers and ambassadors, including special meal requirements and special events. Requires a moderate amount of advance work. Must have HOBY volunteer experience and be over 21 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013.
IT Manager: Plans and executes all information technology needs. Troubleshoots and resolves IT issues and maintains the IT framework. Requires extensive knowledge in this field. This position requires a limited amount of advance work. HOBY volunteer experience a plus, must be over 21 years of age. Anticipated WLC arrival date: Wednesday, July 17, 2013.
Team Alumni: 14 positions available. Provides logistical support to the operations team. This position requires a minimal amount of advance work. Must be a HOBY alumnus/a, actively engaged as a volunteer for a local site, and have at least one year HOBY leadership seminar junior staff volunteer experience completed. Must be 17 years of age or older and have completed a minimum of 100 hours of service hours logged in the HOBY L4S system. Anticipated WLC arrival date: Thursday, July 18, 2013.
Gift in Kind Coordinator: Responsible for major gift in kind donations for the WLC. This position is entirely advance work and does not have to commit to any onsite time. This position will work with the Procurement Director to secure items needed. HOBY volunteer experience a plus, must be over 21 years of age. This is an off-site position and is not required to be onsite during the WLC.
Day Volunteer, Special Event Coordinator: Will work with the Food and Beverage Manager in coordinating the volunteer welcome event, volunteer thank you celebration and assisting with the Closing Ceremonies and Banquet. This position requires a moderate amount of advance work and multiple people may be utilized based on volunteer availability. Must have HOBY volunteer experience and be over 21 years of age. Onsite day(s) coincide with events.
Day Volunteer, Office Assistant: Multiple positions available. Assists the VC, Operations with general office duties (answering the phone, making copies, etc...). Multiple volunteers may be named for this position depending on need. HOBY volunteer experience preferred, but not required, must be over 18 years of age. On-site days can be selected by volunteer based on personal availability.
Day Volunteer, Arrival Day: Multiple positions available. Meet and greet incoming students at various transportation hubs. Will work with Director of Transportation on specific assignments. HOBY experience a plus, but not required. Must be over 18 years of age.
Day Volunteer, Departure Day: Multiple positions available. Responsible for troubleshooting transportation concerns for departing students at various transportation hubs. Will work with Director of Transportation on specific assignments. HOBY experience a plus, but not required. Must be over 18 years of age.
Ambassador Team
Vice Chair of Ambassador Staff/ Senior Section Leader: (Position Filled) Coordinates the section leader and facilitator team. Requires previous WLC section leader experience, must be over 25 years of age. Vice Chair positions require a significant amount of advance work and a limited amount of post-event work. Anticipated WLC arrival date: Tuesday, July 16, 2012.
Section Leader: Coordinates and oversees a team of one Alumni Section Assistant and five facilitators. Responsible for various aspects of WLC experience (i.e. photo shoot, talent show, thank you notes, etc.). Six positions are available. Requires past WLC facilitator experience, must be over 21 years of age. This position does require a moderate amount of advance work. Anticipated WLC arrival date: Wednesday, July 17, 2013.
Senior Alumni Section Assistant: (Position Filled) Coordinate the Alumni Section Assistant team and is responsible for the "motivation factor" at the WLC. Requires past WLC Alumni Section Assistant experience, must be over 18 years of age. This position requires a limited amount of advance work. Anticipated WLC arrival date: Thursday, July 18, 2013.
Group Facilitator: Facilitates and responsible for a group of approximately 12 ambassadors through the WLC experience. 35 positions available. Responsible for contacting Ambassadors before WLC and communicating with Section throughout year. Requires HOBY facilitator experience, must be over 21 years of age. This position requires a limited amount of advance work. Anticipated WLC arrival date: Thursday, July 18, 2013.
Alumni Section Assistant: Assistant to a designated section leader, responsibilities vary, depending on section leader responsibilities. Supports senior alumni section assistant in motivating ambassadors. Seven positions available. Must be a HOBY alumnus/a, actively engaged as a volunteer for a local site, and have at least one year HOBY leadership seminar junior staff volunteer experience completed. Must be between 18 - 20 years of have completed a minimum of 100 hours of service hours logged in the HOBY L4S system. Anticipated WLC arrival date: Thursday, July 18, 2013.
Marketing and Publicity Team
Vice Chair of Marketing and Publicity: Coordinates the publishing team, production and audio visual components, media relations, and HOBY Store. Requires past WLC experience, must be over 25 years of age. Vice Chair positions require a significant amount of advance work and a limited amount of post-event work. Anticipated WLC arrival date: Tuesday, July 16, 2013.
Publications Director: Coordinates and executes all publications for the WLC, including the WLC program book, the daily newsletter, the ambassador yearbook, and various other desktop publishing projects. Requires significant advance work with proficiency in CS5 software. Must have HOBY volunteer experience and be over 21 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013..
Publications Assistant: Supports the Director of Publishing in all efforts as well as the Vice Chair as required. Requires moderate advance work and knowledge of CS5 software. HOBY volunteer experience preferred, but not required. Must be over 18 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013.
HOBY Store Manager: Recommends products, organizes inventory and manages the HOBY Store throughout the WLC. This position requires a minimal amount of advance work. Must have HOBY volunteer experience and be over 18 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013.
Photographer/ Videographer: Serves as the official photographer and videographer throughout the WLC. Must provide own equipment, professional experience desired. HOBY volunteer experience preferred, must be over 18 years of age. Requires a limited amount of advanced work. Anticipated WLC arrival date: Thursday, July 18, 2013.
AV Coordinator: Coordinates all audio visual support for the program. Supports VC, Marketing and Publicity. Requires a moderate amount of advance work. Must have HOBY volunteer experience and be over 18 years of age. Anticipated WLC arrival date: Thursday, July 18, 2013.
Day Volunteer, Public Relations Coordinator: Assists VC, Marketing and Publicity in writing press releases for ambassador's local media outlets and Chicago area press outlets; composes and publishes social media commentary and parent updates. Must have HOBY volunteer experience and be over 21 years of age. This position can be done in advance of the event or from a remote location and is not required to be on-site.
Ambassador Safety Team
Vice Chair of Ambassador Safety: Coordinates the medic team and serves as Chief Medic, procurement of medical supplies and executes medical procedures before, during and after the WLC. Develops and implements all safety and emergency plans as needed. Requires past WLC experience, must be over 25 years of age. Vice Chair positions require an extensive amount of advance work and a limited amount of post-event work. Anticipated WLC arrival date: Tuesday, July 16, 2013.
Medic: Advises, assesses and treats ambassador medical concerns while at the WLC. Five positions available. Requires appropriate medical license. Must be over 21 years of age. This position requires minimal advance work. Anticipated WLC arrival date: Wednesday, July 17, 2013.
Day Volunteer, Security: Assists with ambassador security for off-site events, several volunteers will required in this role. Must be over 21 year's old, familiarity with HOBY programs a plus.
Post WLC Tour
Group Leader: Plans and implements the three day post WLC tour for domestic and international students. Works directly with HOBY's Director of International Program to plan the tour activities and logistics. Must be over 25 years old and have HOBY volunteer experience, although WLC volunteer experience is not required. Anticipated WLC arrival day: Friday, July 27, 2013,
Tour Chaperone: Works directly with the Group Leader and students to implement the post-WLC tour of Chicago. The number of chaperones will be dependent on the number of students participating. All expenses during the tour are covered for chaperones, with the exception of transportation to/from the University campus in Chicago. Anticipated WLC arrival date: Saturday, July 28. Volunteer appointments expected to be completed on/before June 1, 2013.